Visa Documentation & Operations Intern

Gloventus is looking for a detail oriented and organized Visa Documentation & Operations Intern to join its team and support the documentation and operational processes involved in international education and student visa applications.

The intern will work closely with the operations and admissions teams to organize student documents, maintain application records, review documentation against required checklists, track application progress, and coordinate with students regarding pending documents and information.

This internship is well suited for students or fresh graduates who are interested in international education, visa documentation, application processing, operations, and administrative coordination. The selected candidate will gain practical experience in managing real application workflows while developing strong documentation, communication, coordination, and organizational skills.

• Collect, organize, and maintain student documents required for university and visa applications.

• Review submitted documents against predefined requirements and checklists.

• Identify missing, incomplete, or inconsistent information and coordinate with the relevant team for resolution.

• Maintain accurate records of student applications and documentation.

• Prepare and update documentation checklists for individual student applications.

• Track application progress, pending requirements, document submissions, and important deadlines.

• Coordinate with students to obtain pending documents and required information.

• Update application trackers, spreadsheets, and internal records on a regular basis.

• Assist the operations team in preparing documentation required for visa application processing.

• Organize digital student files using appropriate naming and folder structures.

• Assist in checking application documentation for completeness before it is forwarded for further processing.

• Coordinate internally with admissions and operations teams regarding application requirements and pending items.

• Prepare basic application status updates and operational reports.

• Maintain confidentiality and handle student information and documents responsibly.

• Escalate documentation discrepancies or application issues to the appropriate team member.

• Support the team with other day to day administrative and operational activities related to student applications.