HR Internship - Bulk Recruitment Drive

About TopHawks

TopHawks is a technology-enabled sales outsourcing and field-force management company helping brands build, deploy and manage high-performance teams across India.

Our services include Sales Outsourcing, Staffing Solutions, Visual Merchandising, BTL Activations, Data Collection, Mystery Audits, Retail Execution and Field Force Management. With a large proprietary talent database and extensive pan-India operational coverage, we manage large-scale manpower deployments for leading brands.

We are looking for a high-energy, hands-on HR Interns who can support the complete employee lifecycle, with a strong focus on recruitment, onboarding, employee coordination and field-force manpower management.

Key Responsibilities

1. Recruitment & Talent Acquisition

• Manage end-to-end recruitment for corporate and field-force positions.
• Source candidates through job portals, databases, social media, references, recruitment agencies and internal networks.
• Screen CVs and conduct initial telephonic/virtual interviews.
• Coordinate interviews with hiring managers and clients.
• Maintain an active pipeline of candidates for recurring manpower requirements.
• Achieve recruitment targets within defined timelines and TATs.
• Conduct reference/background verification wherever required.
• Maintain recruitment MIS and track candidate status through each stage.

2. Field Workforce Recruitment

• Support bulk hiring for Sales Executives, Field Sales Officers, Promoters, Merchandisers, Auditors, Telecallers and other field-level positions.
• Coordinate recruitment across multiple cities and locations.
• Work closely with project managers and operations teams to understand manpower requirements.
• Ensure timely joining against approved manpower requirements.
• Build and maintain a ready-to-deploy candidate pool for ongoing projects.

3. Joining & Onboarding

• Coordinate candidate documentation and joining formalities.
• Ensure KYC, bank details, educational documents and other required documents are collected and verified.
• Conduct employee induction and explain company policies, attendance, payroll and reporting processes.
• Coordinate deployment of new employees to their respective projects/locations.
• Ensure employee records are accurately updated in HR systems/MIS.

4. Employee Engagement & HR Operations

• Act as the first point of contact for employees regarding routine HR queries.
• Support attendance, leave, payroll inputs and employee documentation.
• Coordinate with operations and payroll teams to resolve employee issues.
• Maintain accurate employee databases and personnel records.
• Support employee engagement initiatives and internal communication.
• Assist in grievance handling and employee retention initiatives.

5. Attendance & Payroll Coordination

• Collect and validate attendance inputs from employees/project teams.
• Track absenteeism, attrition and employee movement.
• Coordinate payroll-related inputs with the finance/payroll team.
• Identify attendance discrepancies and ensure timely resolution.
• Maintain monthly HR MIS covering headcount, joining, attrition, absenteeism and exits.

6. Exit & Attrition Management

• Coordinate resignation and exit formalities.
• Conduct exit interviews and document key reasons for attrition.
• Track employee replacements and ensure minimum operational disruption.
• Work with operations teams to improve employee retention and reduce avoidable attrition.